Grant Preparation and Support

Submitting a proposal is an investment in a scholar’s development and advancement. In today’s electronic world, having a compelling narrative is just part of the process; you also must be able to navigate the Vanderbilt and funding agency systems. Each submission begins with an initial meeting with Dr. Piano and her grants team. 

Funding opportunities and research policy updates are available at the VUMC VICTR site, RDS, etc. Researchers should join relevant mailing lists in their areas of study. For assistance, please contact Mariann R. Piano.  

Upon notification of the grant award, the investigator should contact Gay Nell Krauss, who will ensure fiscal oversight and compliance with VU and funding agency guidelines. 


In preparation of submitting proposals and applying for grants, the following resources may also be useful:

CRDS team members can help researchers in their proposal submission process by:

CRDS team members can assist researchers with their award setup, management, and closeout by:

  • Coordinating with the VU Finance Department for award allocation.
  • Assisting with project-specific award management requirements such as financial reporting and invoicing.
  • Reviewing and reconciling all project expenditures and encumbrances on a monthly and/or quarterly basis.
  • Advising and assisting the PI in fulfilling the departmental award closeout requirements. 

If you have any questions about this process, please contact Gay Nell Krauss.

CRDS team members can help conduct literature searches to review existing literature regarding your topic.

If you have questions, please contact Daien Sanchez.

A consultation for data analysis for an ongoing project, proposal, or application can be arranged by contacting Mary Dietrich.

When deciding how to collect and measure data, CRDS team members can assist our researchers by:

  • Providing survey design consultations
  • Providing assistance database development and management
  • Troubleshooting design issues 

If you have any questions, please contact Mary Dietrich.

CRDS team members can provide:

  • Consultations during proposal development to determine RA needs
  • Assistance with RA hiring
  • Scheduling of available staff to support research activities - Note that CRDS does not employ a cadre of research assistants available for data collection, subject enrollment, etc. 

If you have any questions, please contact Gay Nell Krauss.

All grant related purchases for equipment or lab supplies should be handled by the Principal Investigator’s support person. If that person is unavailable, please contact Gay Nell Krauss.

The Professional Services Agreement (PSA) is used as a "Blanket Agreement" to contract with a consultant for a specific period of time. The following documents are approved for use by the VU Finance office. 

If you have any questions about the PSA process, please contact Daien Sanchez.

All travel requests for research-related funds must be in compliance with the VU Travel Policy and VUSN Travel Guidelines.

  • Prior to booking travel, you must complete and submit the VUSN Travel Authorization Form to Gay Nell Krauss for approval.
  • Upon receiving approval for travel and the notification of the amount of travel support, you may proceed with booking your airfare and hotel accommodations through Concur. If there is block of rooms with a conference rate, book your hotel and then contact World Travel so that they can upload this into your expense report.

If you have questions about this process, please contact Gay Nell Krauss.