Remote Proctor NOW Policy for Online Exams
The Remote Proctor NOW (RPNOW) system will be used with online examinations and quizzes as instructed by faculty using these guidelines.
Testing Preparation Student Responsibilities
- Students are responsible for self‐testing the functionality of the system a minimum of one week prior to all Remote Proctored examinations so that any required troubleshooting can be accomplished. Students should check with their faculty member for available practice exams.
- Students must purchase a whiteboard no larger than 9″ x 12″and dry erase markers to be used during examinations rather than sheets of paper. The only exception is the Frist Nursing Informatics Center in which only paper will be allowed.
- Students must close and restart computers before logging into the proctored test environment. All other programs and/or windows on the testing computer MUST be closed prior to logging into the proctored test environment and must remain closed until the exam is completed.
- Students MUST establish identity using the VU Identification badge following the procedures as outlined in the RPNOW instructions.
- Appropriate lighting is mandatory during the entire testing time.
Test Environment Requirements: The online testing environment should mimic the ‘in class’ testing environment, and MUST conform to the following:
- Sit at a clean desk or clean table (not on a bed, floor or couch).
- Maintain room lighting bright enough to be considered “daylight” quality. Overhead lighting is preferred; however, if overhead is not possible, the source of light should not be behind the test taker.
- Be sure the desk or table is cleared of all other materials. This means the removal of all books, papers, notebooks, calculators, etc. is necessary unless specifically permitted in posted guidelines for that particular examination.
- No other computer monitors, screens or tablets should be on during the exam.
- In case of a rare RPNOW failure, a cell phone may be used to contact the faculty member or technical staff during the exam. Cell phones should be brought into the testing environment in case the need arises to contact faculty/staff. The phone must be stored out of view, either face down on the floor beneath the desk/table or in a pocket, with all ringers, alarms, and notifications silenced.
- No writing should be visible on the desk or walls.
- Under no circumstances should items be copied, saved or shared during or following the exam.
- The following should not be on the desktop and/or used during the exam unless explicitly stated by the faculty:
All other materials and computer programs are prohibited.
- If the instructor permits writing during the exam, writing must be completed on a whiteboard. The whiteboard must be shown blank at the beginning of the exam and shown erased at the end of the exam.
- Do not have a radio or television playing in the background.
- Do not talk to anyone else‐‐No communicating with others by any means.
- No other persons except the test‐taker should be permitted to enter the room during testing.
- For the 360‐degree Exam‐Environment‐View process prior to each exam, it is permissible for a student to use a mirror to show the testing environment behind, and on the desktop surface in front of, the computer screen (including above and on the floor in front of the student) rather than physically moving a laptop or desktop camera. (Show the camera the back of the mirror before you start.)
- Dress as if in a public setting.
- Do not leave the room during the testing period at any time, unless specifically permitted in posted guidelines for that particular examination. Do not take the computer into another room to finish testing (exam must be completed in the same room the “Exam Environment View” is completed in).
- No use of headsets, ear plugs (or similar audio devices) are permitted.
- Do not use a phone. The only exception is to contact support staff or your instructor in the event of a technical issue.
Student Absence from Camera View During Testing:
While it is permissible for students to use the restroom during testing, this is highly discouraged. Students should be reminded that they should be in view of the camera at all times during the testing period and should not leave the exam environment.
Policy Violation Consequences:
- Students are required to adhere to the protocol as listed above. Each exam and quiz is reviewed for policy violations. Any minor and major violation may result in several consequences ranging from student notifications to reporting possible honor code violations to the Honor Council.
- If a student deviates from this policy during the exam, as soon as the student completes the exam, the student must email the instructor explaining the nature of the policy violation. Failure to do so could result in an allegation of violation of the Honor Code.
- If the student’s explanation for the deviation and the instructor’s review reveals a reasonably innocent explanation, the instructor will resolve the deviation with student. The intent is to allow the student a chance to modify behavior to comply with this policy in order to prevent future flags and to avoid possible punitive action. A student who receives multiple flags may be reported to the Honor Council for suspected violation of the Honor Code.
- If the explanation for the deviation is unsatisfactory, the instructor at his/her discretion may either 1) issue a Honor Code warning that a second occurrence of policy violation will be reported as a suspected Honor Code violation or 2) report the matter directly to the Honor Council for investigation.
- Whether or not the exam was flagged by Remote Proctor, if the student is suspected of a violation of the Honor Code, the student will be contacted directly by course faculty. If an honor violation occurred or there is concern of a violation, the Honor Code policies will be followed.
Statement of Policy Acknowledgement
Prior to each exam or quiz, each student must acknowledge understanding the remote proctor policy.
I acknowledge that I have reviewed the Remote Proctor policy and understand my responsibilities as a student. I will adhere to this policy and recognize the potential consequences for violations.
I also acknowledge that I have reviewed and will abide by the Honor Code policies as outlined in the MSN, Post Master’s Certificate, and DNP Student Handbook which can be found at https://nursing.vanderbilt.edu/students/current/pdf/handbook.pdf .
By clicking next, you are electronically accepting and acknowledging the remote proctor policy and honor code.
Remote Proctor NOW Procedure Quick Checklist
- Self‐test the functionality of the remote proctored system a minimum of one week prior to all remote proctored examinations.
- Clear the testing environment of all materials. This means the removal of all books, papers, notebooks, calculators, additional computers, screens, tablets, etc.
- Remember no use of headsets, ear plugs (or similar audio devices) are permitted.
- Double-check that cell phones are out of view and silenced, but readily available within the testing room should you need to contact faculty/staff.
- Ensure the environment is free of people and pets.
- Ensure proper lighting in the testing environment.
- Restart computer before logging into the proctored test environment. All other programs and/or windows on the testing computer MUST be closed prior to logging into the proctored test environment and must remain closed until the exam is completed.
- Establish identification by displaying your VU Identification badge.
- Display a clean whiteboard no larger than 9″ x 12″ prior to the exam.
- Complete the 360‐degree Exam‐Environment scan prior to beginning an examination.
- Complete the examination.
- Remain in view of the camera during the entire exam.
- After completing the examination, clean the whiteboard and display it.