Setting up Your VUNetID

Instructions on how to claim your VUNet ID and password will be sent to your personal email address from the University Registrar's Office. This email should be received 10 business days from the time you pay your deposit.

Vanderbilt Email

Once you have claimed your VUNet ID and Password all official correspondence from VUSN will be sent to your Vanderbilt email address. You can access your Vanderbilt email at https://outlook.com.You must use Multi-Factor Authentication to access your email account through outlook.com. For instructions on installing and setting up MFA, see the MFA block.

For assistance setting up your VUnetID and email, please contact VUIT:
Phone: (615) 343-9999
it@vanderbilt.edu
https://it.vanderbilt.edu

Multi-Factor Authentication to Access Vanderbilt Email

Many Vanderbilt resources including Office.com and YES now require Multi-Factor Authentication (MFA). If you have not done so, you will need to register DUO on your mobile devices. Steps for doing so can be found here.

The New Student Guide is now available.

MSN PreSpecialty level information is now available.

MSN and Post-Master's level information is now available.

NEW 06/28/23 Although we ask for all compliance data to be submitted by July 1 in order to give us ample time to work on placements, we understand students may be waiting on specific items, and we will work with you. Please do not be stressed if you miss the July 1 deadline. We are getting lots of phone calls and emails, so please understand that it may take a few days for someone to get back to you—especially given summer vacation schedules. Your compliance status will not impact your admission to VUSN or ability to start your program.

View webinar with compliance officer Lisa Boyer.

Documentation of requirements must be submitted at two web locations (EXXAT and Student Health Portal) in order to be cleared to register for fall 2023 courses. Please complete and/or collect documentation of the required immunizations, titers and testing on the VUSN Health Questionnaire , which will need to be submitted to both web platforms.

EXXAT - (Vanderbilt School of Nursing enrollment requirements)

Once you have paid your deposit, are officially enrolled, and have claimed your VUnet ID, an email invitation from the Exxat system (noreply@exxat.com) to claim your Exxat profile will be sent to your Vmail account. Please note that there is sometimes a lag between when you are officially enrolled and when the Exxat system is updated. Be sure to check your spam/junk folder periodically for the email. If you have not received an invitation from Exxat by June 15th, email Clinical Placement Office.

Once the Exxat account has been activated you'll be able to sign in with your Vanderbilt University email address at https://login.exxat.com. From there you'll be directed to the Vanderbilt sign-on page to complete logging in with your VUnetID and password.

All newly admitted students must complete a background check and submit documentation of requirements through the Compliance portal in their Exxat Dashboard. (Enrollment is contingent upon satisfactory evaluation of your background check results.)

Additionally, students admitted without a nursing license (Non-RN), specifically the Pre-Specialty entry type, need to complete the drug screen available in their Exxat Compliance portal.

Instructions can be viewed or downloaded from the Resources tab of the Exxat Dashboard.

1. Select each requirement in the Compliance portal to view the student guidelines.

2. Select the Details drop-down under each requirement to upload documentation. All requirements with a July 1, 2023 Due Date that are appropriate to your entry type must be completed in order to clear the VUSN Requirements Hold on registration (these are required for enrollment – see Due Dates ). Allow 10 business days for documents to be reviewed.

3. Recheck your account to ensure the submitted documentation shows Approved under Status. Select Not Approved to view the reason and resubmit requested documentation until the requirement has been reviewed as Approved.

Note: VUSN Requirement Holds are cleared from Your Enrollment Services (YES) account once a week, after your documentation has been reviewed as Approved.

For questions related to compliance, please contact Lisa Boyer, lisa.boyer@vanderbilt.edu | 615-343-3294.

Student Health Portal (University and State-Mandated Requirements)

Submit to the Student Health Portal by following instructions for the School of Nursing at: https://www.vumc.org/student-health/immunization-requirements-new-students

Note: The University's Immunization Hold is cleared from Your Enrollment Services (YES) account when a message of compliance is received in your Student Health Portal.

For questions related to your Student Health Portal, review the FAQs or email studenthealth@vumc.org.

Distance Students Hotel and Other Housing Options Near Campus

If you are a distance student that comes to campus for the modified block schedule, this document includes a list of hotels near campus and other temporary housing options offered in Nashville. Many of these hotels offer our nursing students special rates.

For those moving to the Nashville area:

Please view the Housing Guide by Current VUSN Students or the VeryApt webpage to find a roommate.

Vanderbilt's Off Campus Housing Referral Service, www.vanderbilt.edu/ResEd - Select Off Campus Housing Referral, Sign Up, select GUESTS, complete information and register. A guest account will expire after 30 days. Once you matriculate and receive a VUNetID, you may upgrade your account to a Vanderbilt account.

Our Hometown: Nashville, TN, http://www.vanderbilt.edu/nashville/ (which is from the main Vanderbilt's website)

Nashville boasts a variety of neighborhoods from downtown apartments to multifamily units in the suburbs to every kind of apartment community or single-family residential home. There are several distinct areas of the city. For more information about these & other Nashville communities visit the following sites: Nashville Essential Areas, Nashville Guru - Neighborhoods and Visit Music City - Neighborhoods.

Please review the following pages for important information on technology requirements at VUSN:

Technology Letter from Patty Sengstack, Senior Associate Dean for Informatics, and Tim Groves, Manager of FNIC Support

Technology Overview

Technology Descriptions

Program and Specialty Technology Requirements

Brightspace orientation is now available.

Clinical Placement information is now available. Additionally, Clinical Placement holds Q&A sessions for admitted students on Thursdays at noon through the end of April. Join a Q&A session.

July 15 Watch this informational session on clinical placement.

The onboarding checklist is now available.

If you applied for financial aid, you should have received an official financial aid award notification. You can view your financial aid award in YES. Click here to view the 2023-2024 tuition and fees. If you have questions, please contact Kristie Smith Futrell at k.smith1@vanderbilt.edu.

Registration Instructions

Registration Instructions

Other information for new students

Please view this webinar about parking and transportation services at VU.

Parking Services has also provided information on commuting and parking at VU.

Parking Information

For the protection of students, faculty, staff and postdocs, no parking is allowed at anytime, anywhere on campus, without a valid Vanderbilt University registration permit, except by visitors in spaces designated for visitors. University parking lots are identified by annual, daily, undergraduate, or reserved-spaces designations. Vehicles may park only in areas that correspond to their affiliation with the university, subject to the exceptions delineated in the University Parking Regulations.

Sustainable commutes are encouraged, and the Commute Concierge is available to help plan bus, train, walking, biking, carpool and vanpool commutes, as well as to assist with parking options by emailing MoveVU@vanderbilt.edu.

Information about 2023-24 parking rates and options can be found on the MoveVU website. A commute calculator is available to help you choose which commuting and parking options are best for you.

Daily parking participants only pay for the days they park on campus in Sony, West, Wesley and Terrace garages, are eligible for sustainable commute incentives for logging bus, train, walking, biking, carpool or vanpool commutes, and are eligible for the Guaranteed Ride Home program on days that sustainable commutes are taken to campus. Daily parking applications received by noon on Wednesdays will have access to the daily parking garages by the end of the week. Vehicle ownership is not required to participate in daily parking or earn sustainable commute incentives.

Permit parking registration for professional students will start on August 8th. Permit parking benefits begin on September 1st for the 2023-2024 academic year. Individuals with annual permits will be able to park in any non-reserved parking space on campus, with the exception of the daily parking facilities (Terrace Place, Wesley Place, Sony and West garages) and hourly paid parking spaces. Parking in reserved parking spaces may result in citation and/or towing. View the 2023-2024 parking rates.

Students with on campus requirements prior to September 1st, can purchase a summer pass for the remainder of August for $45 per month. Additionally, individuals interested in the daily parking program, which allows participants to pay to park only on days they drive to campus, must apply by noon on Wednesday, August 30 for access to daily parking garages by the end of the day September 1st. Space in the program is limited.

You may also utilize hourly paid parking spaces across campus for short-term parking needs starting in August.

Parking for the August 16th and 17th Orientation

If you have purchased an annual parking permit, you should park in the lots next to the Acorn School (lots 227, 11 or 80) or the 131B and 132 Lots (behind the 21st Avenue Starbucks). The annual parking permit lots are highlighted in gold on the parking map.

If you have purchased a daily parking permit, you will have to utilize hourly parking in the Wesley Place garage. Parking is $3.50/hour.

Parking for the August 23rd Orientation

If you have purchased an annual parking permit, you will be able to use 25th Avenue Garage without an additional charge beyond what you’ve paid for that month. Students enrolled in daily parking can use the closest daily parking garage, which is West garage, and if it is your first time entering a daily parking garage that day, you will not pay more to park in the daily parking area on the upper levels beyond the parking gate. If you are not enrolled in either program, you will need to pay the hourly parking rate in the ParkMobile spaces in 25th Avenue garage.

Please contact the Parking Services Office directly if you have questions about annual parking permits, and the Transportation and Mobility team if you have questions about daily or hourly parking.

Scrub requirements

• Order your scrubs (PreSpecialty students only) and Lab Coat (PreSpecialty, MN, AGACNP, AGPCNP, FNP, NM, PMHNP, PNP-PC, and WHGRNP students only; optional for other students). Be sure to factor in time for shipping. Please ensure that you have your patches sewn on by August 28th. </strong
• You must purchase all black scrubs. You must sew your nursing patch on the left shoulder of your scrub top, lab coat, and scrub jacket (if you choose to purchase a jacket).
• Top: We recommend Infinity Round Neck Top Style # 2624A or V-Neck Top Style #CK865A (Women), Infinity V-Neck Top Style #CK900A (Men), or Cherokee WW Originals Unisex V-Neck Top Style #4876 (Unisex) or something similar.
• Bottom: We recommend Infinity 1123A Straight Leg Pant by Cherokee (Women), Infinity Men’s Fly Front Tall Pant Style #CK200AT (Men), Cherokee Mid-rise Straight Leg Pant Style #WW042AB (Unisex) or something similar. Jogger style scrubs are not permitted.
• You may also purchase a scrub jacket. This is not required. Scrub jackets must be in all black and you will need to get your patch sewn on the left shoulder. Approved style options:
• For Men: Cherokee Men’s Snap Front Warm-up Jacket-Style # WW360; Cherokee Men’s Snap Front Jacket-Style #WW380
• For Women: Cherokee Women’s Snap Front Warm-up Jacket-Style # WW 4350; Cherokee Women’s Workwear Revolution Snap Front Jacket-Style # WW310

• A plain white or black short sleeved or ¾ length sleeve T-shirt may be worn under the scrubs
• It is recommended that students purchase at least 2 pairs of scrubs.

Lab coat requirements

• You must purchase an all white lab coat. Your name may be embroidered on the right side in black in Serif Block
• Sample photo of Serif Block:
• Do not embroider “VUSN” or any words related to our school name due to our branding copyright.
• We recommend Cherokee Women’s 37” No Belt Lab Coat Style #CK421 or Project Lab by Cherokee 38” Unisex Lab Coat Style #CK460

Nursing Patches

• You will pick up your nursing patches at New Student Orientation in August. You must sew your nursing patch on the left shoulder of your scrub top, lab coat, and scrub jacket (if you choose to purchase a jacket).
• Please ensure that you have your patches sewn on by Monday, August 28th  

Shoes

• Please purchase white, black, or brown solid leather or other impermeable material shoes with a full heel.

List of recommended vendors

• Cherokee Medical Uniforms, Amazon, or your local scrub shops.

For those of you who receive an iron on patch, please review the following home application guide:

1. Garment should be clean & freshly laundered (including new items).
2. Set iron to 330 degrees fahrenheit
3. Thoroughly iron area of garment where patch will be placed.
4. Place patch on garment, embroidery facing up.
5. Place cloth or light towel over patch and using a slow circular motion, press firmly for 20 seconds.
6. Turn garment inside out, and iron the back of the patch for 30 seconds
7. Let cool for one minute. If edge of patch can be lifted, repeat step 6.

Permanence of application guaranteed by sewing. Do NOT use on fabrics with a low melting point, such as nylons, vinyls, or leathers. Test on a small section. Do NOT bleach.

If you have any questions on approved styles before you purchase your items, please contact Dean Lewis.

Order Your Vanderbilt Student ID

All new students are REQUIRED to submit a photo in order to receive a Vanderbilt Student ID (also called the Commodore Card). All student IDs will be distributed during orientation. Student Affairs will distribute them during your first required block session. Please note that a student ID is required for access to all VUSN building and remote proctored exams.

The deadline to order an ID is July 14th.

The process to upload an ID photo is as follows:

1. Log in here using your VUnetID and password.

2. Upload a new photo of yourself – please ensure it is well lit, face on, against a plain solid light-colored background. It works best if you have someone take a photo of you using your phone.

No hats or sunglass on please.

Photo Requirements

• All photos need to be in color (no black & white photos)

• Your entire head and shoulders must be visible

• You must be facing forward looking directly into the camera

• You must have a plain, light-colored background

• No other people or objects may be in the photo

• You must not have anything touching your face such as hands, props or other distractions

• You must not make any gestures or inappropriate facial expressions

• You may not wear a hat or sunglasses

• You may not wear jewelry or garments that obstruct the view of your face

Vanderbilt Card Services reserves the right to determine any photo as being inappropriate.

For issues loading an image for your student ID, please contact the Card Services Office, commodorecard@vanderbilt.edu | 615-322-2273.

Health insurance information, including instructions on how to waive health insurance, is now available.

The required PreSpecialty course is now available in Brightspace.

The VUSN Student Orientation website with schedule information is now available.

Be Smart – Be Safe Online Education Programs 

To help prepare you for your time at Vanderbilt and to assist you in making intelligent choices regarding your own health and safety, as well as the health and safety of other students and the larger community, Vanderbilt University offers a number of online education programs designed to provide critical information about our community's expectations and resources. You can find important information about the programs described below by visiting the Student Accountability website at https://www.vanderbilt.edu/studentaccountability/online-modules Please email sacompliance@vanderbilt.edu with any questions about these programs. 

Mandatory Programs

These programs are required for all incoming students and each takes about 45–60 minutes to complete.  Please monitor your Vanderbilt email address during the week of July 17th for a message from  safecolleges.com  with additional information including access instructions and deadlines.  

Protecting Youth is required of all students–even those who do not currently plan to work directly with minors–and outlines requirements for members of the community when interacting with minors.  

Diversity, Equity & Inclusion for Students equips students with the information and skills necessary to thrive in and sustain a culture of inclusive excellence. 

Sexual Assault Prevention for Graduate Students provides information about the types of sexual misconduct and intimate partner violence, warning signs, and bystander intervention, as well as relevant laws, policies, and campus resources. 

Health and Safety Awareness at VU familiarizes university students with concepts and strategies to increase their safety and well-being.  

Optional Programs

These programs offer additional resources and information to prepare you for life at Vanderbilt and can be taken at any time.  

Kognito "At-Risk" gives students tools to recognize signs of emotional stress in a fellow student, approach at-risk students, discuss their concerns, and connect fellow students with resources on and off campus. 

GradReady includes information for managing tuition, budgets, and bills. After creating an account, students will have access to this resource throughout and after their time at Vanderbilt.

Please view this Health and Wellness Campus Partners video (required)

Please view this CEO Strategies for being a Successful Online Learner Video (required)